ai sales ops automation

More time selling. Less time in the CRM.

Calls, emails, CRM records and outside data come together in one place. AI drafts the Salesforce or HubSpot update, the next step and the follow-up email, and the rep approves. Less sales admin, more selling time.

Book a call See the packages
reads · drafts
never sends
Granola
Teams
Slack
Your
CRM
Outlook
n8n
goes in comes back drafted
sound familiar?

What we hear from sales leaders.

“Our reps spend hours updating Salesforce after calls.”
“The CRM is a mess. Nobody trusts the pipeline numbers.”
“We record calls, but nothing happens with the notes.”
“Inbound leads sit for a day before anyone responds.”
“Putting a proposal together takes too long.”
“Deals go quiet and we only notice at the end of the quarter.”
“Managers chase reps for updates every week.”
“We bought AI tools, but they don’t talk to each other.”

If two of these sound familiar, it’s worth a 30-minute call.

Book a call
see it in action

Your reps approve. The CRM updates itself.

It all happens in the tools your team already has open. Here it is in Microsoft Teams: the rep drops in their call notes, and a Salesforce update comes back ready to approve.

  • 01Notes go in, straight after the call.
  • 02Stage, amount, activities and the follow-up email come back drafted.
  • 03Nothing saves until the rep approves.

Try it: approve or reject the draft →

AI
Sales AssistantBuilt on n8n and Claude
Microsoft Teams
10:45 AM
Notes from Northwind call Sam Ortiz (VP Ops) and Priya Shah (IT). Want to roll out to 40 reps in Q1. Main worry: onboarding time and Salesforce sync. Priya needs our security questionnaire. Talking to one other vendor.
AI
Sales Assistant · 10:46 AM
Review Salesforce update · Northwind Logistics
Drafted from your notes. Nothing is saved until you approve.
OPPORTUNITY Stage: Discovery → Proposal · Amount: $96,000 (40 seats) · Close: Dec 15 · Next step: proposal and security questionnaire by Oct 22
3 ACTIVITIES ☑ Send security questionnaire to Priya · Oct 21
☑ Send proposal to Sam · Oct 22
☑ Onboarding walkthrough · Oct 24
FOLLOW-UP EMAIL · TO OUTLOOK DRAFTS
Thanks for the time today, Sam. I’ll send the proposal by Wednesday, and Priya will have our security questionnaire tomorrow…
✓ Approved Salesforce updated: stage, amount, close date, next step and 3 activities. Follow-up email saved to your Outlook drafts.
Rejected. Nothing was written to Salesforce. Reply with what to change and I’ll redraft.
Type a message
the packages

Seven sales ops automation packages across the whole sales cycle.

Each one works on its own and connects to the others. Start with one, add more as the time comes back.

01

Call-to-CRM

Reps stop doing data entry after every meeting.

15 min saved per call

A call transcript or voice note becomes a drafted CRM update, stage change, objections, next steps and follow-up email. The rep reviews and approves.

IncludesMeeting to CRM, automatic activity logging Works withFathom, Granola or phone · Salesforce or HubSpot · Gmail or Outlook
02

Lead Engine

Faster response to inbound, and clean data from day one.

<5 min to first response

New leads are deduped, enriched, scored and routed to the right owner, with a drafted first message ready to send.

IncludesSpeed-to-lead, enrichment, dedupe on entry, job-change alerts Works withWeb forms · CRM · data providers · Slack
03

Rep Prep and Follow-up

No deal goes quiet unnoticed.

20 min prep saved per meeting

Every lead and contact gets a running summary of its history. Reps get a brief before meetings and a nudge with a drafted next touch when a deal goes quiet.

IncludesPre-meeting briefs, contact history, stale-deal nudges, event follow-up Works withCalendar · CRM · Slack or Teams · email tools
04

Proposal Engine

Proposals out in hours instead of days.

3 hrs saved per proposal

Call recordings, Loom videos, CRM data and pricing come together into a drafted proposal for the rep to finish.

IncludesVideo and call transcription, data pull, proposal draft Works withLoom · call recorder · CRM · Google Docs or PandaDoc
05

Call Coaching

Managers coach bigger teams without adding hours.

5 hrs call review saved per manager, weekly

Every call is scored against your own methodology, playbook and training. Reps get specific feedback, managers approve outcomes, and leadership feedback sharpens the scoring over time.

IncludesCall scoring (MEDDPICC, SPIN or your framework), rep feedback, manager approval Works withFathom, Granola, Gong or phone · CRM · Slack or Teams
06

Manager Visibility

Pipeline visibility without chasing reps.

4 hrs saved per manager, weekly

Managers get a weekly pipeline digest, approvals in Slack, and plain-English answers from live CRM data.

IncludesWeekly digest, Slack or Teams approvals, ask-your-CRM Works withCRM · Claude · Slack or Teams
07

Sales-to-Ops Handoff

A clean handoff from sales to delivery.

2 days faster to kickoff

A closed-won deal kicks off onboarding tasks, documents and notifications. Service issues are summarized back onto the account.

IncludesClosed-won to onboarding, service context on the account Works withCRM · ticketing · document tools · Slack
Optional pairing for sales leaders Call Coaching + Manager Visibility Every package works on its own. If you lead a sales team, these two work especially well together: every call scored against your own playbook, plus a weekly view of the pipeline without chasing reps.
Ask about this pairing
how we work

Three ways in. We’ll recommend the right one on the first call.

You know what you need

Defined Build

Pick one or more packages. We scope them, build them inside your stack, and hand them over.

See the packages
Not sure where to start

AI Assessment

We map your systems and workflows across teams and hand back a prioritized build plan.

About the assessment
Live across the whole team

Selling Time Sprint

In 90 days we roll out one package, measure it against an agreed number, train your people and hand it over.

Ask about the Sprint
beyond sales

Once the sales layer is live, the same setup reaches the rest of the business.

IT

Leaver offboarding, license checks, phishing triage, internal help bot

Fewer tickets, lower license spend, tighter access.

HR

Day-one provisioning, onboarding checklists, screening summaries, scheduling

New hires productive on day one, less recruiter admin.

Finance and Ops

Invoice intake, approval routing, expense checks, vendor onboarding

A shorter close and less data entry.

Systems

Power Automate consolidation into n8n, event-driven CRM sync

One orchestration layer instead of two.

Ask about other teams
built on claude and n8n

The platforms and the people behind every package.

Every package runs on Anthropic’s Claude and n8n, built by a senior team that scopes and ships it.

claude

Claude implementation

As an Anthropic Claude Select Service Partner, we roll out Claude Enterprise, Cowork and Claude Code and build custom MCP servers.

Claude implementation
n8n

n8n automation agency

Certified n8n partner and n8n Miami Ambassador. We build n8n Salesforce, HubSpot and Microsoft Dynamics integrations.

Our n8n services
fde

Forward deployed engineering

Senior engineers who embed with your team and build AI into the systems you already run.

How we embed
questions

What buyers ask before they start.

Question not here?

Ask us directly
We already have Gong, Fathom or HubSpot AI.

Good, we build on top of them. Those tools capture the call. We make sure the data lands in the CRM, the proposal and the follow-up without anyone copying it over.

Gong already scores our calls.

Keep it. We connect that call data to your own playbook and training, add manager approval on outcomes, and push the feedback into the CRM, Slack and the weekly digest.

Our CRM data is too messy for AI.

That’s usually where we start. Enrichment and dedupe clean it up as records come in.

We tried AI and the reps didn’t use it.

Nothing changes how reps work. They approve a draft in Slack or email instead of logging into a new tool.

Is our data safe?

Workflows run in your own environment or a private instance, and a person approves anything that gets sent or written.

We don’t have the budget right now.

Start with one package, usually Call-to-CRM. The time it gives back pays for the next one.

Are you a software vendor or an agency?

An agency. We are a done-for-you sales ops and RevOps automation partner: we build inside the CRM and tools you already pay for, then hand it over. There is no new app for reps to learn.

Which CRMs do you automate?

Mostly Salesforce and HubSpot, plus Microsoft Dynamics. We automate CRM data entry from calls, emails and forms, and add AI on top of the CRM you already have.

Not sure which package fits? Start with a call.

Thirty minutes. We’ll find where your team loses the most time and tell you straight what we’d build first.

Book a call See our work